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Pitchnhire Documentation

Events & Calendar

The Events & Calendar module in Pitch N Hire enables recruiters and hiring managers to effortlessly schedule and manage interviews directly within the platform. It supports integration with Google Meet and Microsoft Teams, allowing users to:

  • Connect their calendar accounts
  • Schedule interviews or meetings
  • Invite panelists and candidates
  • Automatically send calendar invites with meeting links
  • Track all events from the calendar dashboard or job applications

Once a calendar is connected, events can be created either from the Events & Calendar section or directly from a Job Application.

1. Accessing Calendar Integration

  1. Go to Settings in the right navigation panel.
  1. Click on Integrations.
  1. Select the Calendar tab.
    You will see two integration options:
    • Google Meet
    • Microsoft Teams

2. Connecting Google Meet

  1. Click on the Google Meet panel.
  1. Sign in with your Gmail account:
    • Enter your email address.
  • Enter your password.
  • Complete two-step verification if enabled.
  1. Click Continue.

Google Meet will now show as Connected.

3. Connecting Microsoft Teams

  1. Click on the Microsoft Teams panel.
  1. Sign in with your Microsoft account:
    • Enter your email address.
  • Enter your password.
  1. Click Continue.

Microsoft Teams will now show as Connected.

4. Creating an Event from the Calendar

Once a calendar is connected:

  1. Go to Events & Calendar from the main menu.
  2. Select either Google Meet or Microsoft Teams as your preferred platform.
  3. A popup form will appear to schedule the event.
Required Fields to Create an Event
  • Title: The name of the event
  • Location: Enter location (e.g., Pune)
  • Start Date: The date and time when the event will begin
  • Duration: Length of the event (e.g., 30 min, 45 min, 60 min, 90 min)
  • Panelist Email: Email address(es) of the interviewer(s)
  • Candidate Email: Email address of the candidate
  • Description: Additional information or agenda for the meeting

After entering all required details, click on Create Event.

Post-Creation Behavior
  • A success message will appear: “Event Created Successfully”
  • Email invitations are automatically sent to:
    • Panelists
    • Candidate
  • The invite contains:
    • Meeting link (Google Meet or Microsoft Teams)
    • Event title and description
    • Date and time

5. Creating an Event from a Job Application

You can also schedule interviews directly from a candidate’s Job Application.

Steps:
  1. Navigate to the Job Application section.
  2. Open a candidate’s profile.
  3. Click Create Event.
  1. Fill in the required fields and select either Google Meet or Teams.
  2. Click Create Event to schedule it.

Email invites will be triggered just like in the Calendar module.

Summary

  • Supports Google Meet and Microsoft Teams integrations
  • Events can be created from both Events & Calendar and Job Application sections
  • Required fields ensure complete event information
  • Email notifications are sent automatically to participants