Job Posting

Job Posting is where an approved role becomes a live opening that candidates can apply to. From this module you create new jobs through a guided form, control their visibility, publish them to your career page, and manage every posting across its lifecycle, from draft to published, and on to expired or closed.

Where to find it

In the left sidebar, go to Hiring Pipeline → Job Posting (URL /jobs).

Overview

The Job Posting list organises your openings under four tabs, Published, Draft, Expired and Closed, so you always see jobs at the right stage. Each posting appears as a row with its ID, title, location, type and visibility, plus live application and team counts. A search box, a sort control and a + New Job button sit above the table.

Key features

• Published / Draft / Expired / Closed tabs to filter postings by lifecycle stage.
• Posting table with columns for Job Id, Job Title, Location, Job Type (e.g. Full-Time), Visibility (Public or Private), Applications, Department, Executives and Expiry.
• Visibility badges that show at a glance whether a role is Public (on the career page) or Private.
• Applications counter on each row so you can see candidate volume without opening the job.
• Search jobs box and a Title sort dropdown to find postings quickly.
• + New Job button that opens a two-section guided form, Job Details and Application Setup.

Step-by-step

Create and publish a job

1. Open Hiring Pipeline -> Job Posting and click + New Job.
2. On the Job Details section, fill in Basic Info:
   • Client Company and Assign to (the owner/recruiter).
   • Job Title (required) - the Slug is auto-generated from the title and used in the public job URL.
   • No. of Positions (total open headcount) and the Show on Career Page option.
   • Status - note you must save the job first before you can change its status.
3. Complete Role Requirements: set Work Experience (years range), required Skills (required), Education, and Tags (required, used for filtering and searchability on the career page).
4. Add the Description of the role further down the form.
5. Use Preview at the top right to check how the posting will look, then click Save & Continue.
6. Move to the Application Setup section to define how candidates apply, then save.
7. Set the job Status to publish it, published public jobs appear under the Published tab and on your career page.

Choose the application form candidates fill

In the Basic Info step you can decide exactly which form candidates complete when they apply to this job. When custom application forms are enabled for your company, an Application Form dropdown appears here.

1. Open the Application Form dropdown and choose either:
   • Default (No Custom Form) — the standard Pitch N Hire application, or
   • one of your Custom Application Forms (built under Templates → Custom Application Forms). The list is searchable, so you can type to filter long lists of forms.
2. Click Preview beside the selector to see the chosen form exactly as candidates will.
3. Save the posting — the selected form is now what applicants fill in for this role. The helper text “Custom form candidates fill when applying” confirms it’s applied.

Application Form and Quick Apply are mutually exclusive

• Selecting a custom Application Form turns off Allow Quick Apply for the job.
• Turning on Allow Quick Apply (which lets candidates apply without email/mobile verification) disables the Application Form selector.

Choose one approach per job: a tailored custom form, or the fastest possible Quick Apply.

Tip

Don’t see the Application Form dropdown? Custom forms must be switched on first. Enable them with the toggle in Templates → Custom Application Forms and build your form there — it then becomes selectable on every job posting.

Manage existing postings

1. Use the Published, Draft, Expired and Closed tabs to navigate to the stage you need.
2. Search by title or use the Title sort dropdown to locate a posting.
3. Read the Applications column to gauge interest, then click a Job Title to open the role and review applicants.
4. Update a posting’s Status to move it between draft, published and closed as hiring progresses.

The posting Actions menu

Every row has an Actions (⋯) menu on the right with everything you can do to a single posting — edit, change status or expiry, configure automation, invite candidates, share the job, pull suggested candidates and more.

The menu offers: Edit Job, Change Status, Change Expiry, Job Automation, Invite Candidate, Export Data, Copy Job URL, Job Overview, Preview, On Site Interview, Suggested Candidates, Share Bulk Talent and Duplicate.

Change Status

Move a posting through its lifecycle: Published (visible and accepting applications), Draft (saved but hidden), Expired (no longer accepting, hidden from listings) or Closed (position filled). Pick a status and click Apply Change.

Job Automation

Configure automated screening for the job. Set a Pass Stage and Fail Stage, then add one or more Automation Steps — each with a Step Name, a Type (AI Score or Assessment), a Min Pass Score (0–100), and Notify candidate on pass / on fail options. Toggle the automation Active, then Create (or Update) it. Candidates who pass move to your Pass Stage; those who fail move to the Fail Stage.

Invite Candidate

Invite people to apply directly. Enter one or more candidate emails (press Enter or comma to add each) and click Send — they receive a link to apply for that specific job.

Share your job across platforms

The Share Your Job Across Platforms dialog gives you everything you need to promote a role:

• Job Link — copy the public job URL and paste it anywhere.
• Job QR Code — every posting now has its own scannable QR code. Click Download QR to save the image, then add it to flyers, posters, printed ads, event booths or anywhere you advertise the role — scanning it opens the job posting directly.
• Share on Platforms — post straight to Facebook, LinkedIn, X or WhatsApp with one click.
• Source Tracking for Other Platforms — enter a custom Source Name to generate a ?utm_source=… tracking link, so you can measure where applicants come from on channels that aren’t listed above.

Suggested Candidates

Pull a ranked shortlist from your Talent Pool for this role. Each suggestion shows an Overall, Profile, Skill, Education and Experience score, top skills and a summary, with quick Create Job Application and Invite Candidate actions.

Share Bulk Talent

Send a shortlist to an external reviewer (for example a hiring manager or client) for feedback. Enter the Receiver Name and Receiver Email; they get a secure, view-only link that expires in 7 days and shows only the data you choose in the next step.

Tips

Tip

• Always save the job first, the Status field cannot be changed (and the role cannot be published) until the posting exists.
• Set Tags thoughtfully, they drive filtering and search on your public career page.
• Use Preview before publishing to confirm the title, description and visibility read correctly to candidates.
• Keep Public for roles you want sourced openly and Private for confidential or internal searches.

Common issues & fixes

• Job not showing on the career page - visibility is Private or “Show on Career Page” is off - set visibility to Public and enable the career-page option, then publish.
• Cannot set a Status on a new job - the job has not been saved yet - click Save & Continue first, then set the status.
• Posting missing from a tab - it is in a different lifecycle stage - check the Draft, Expired or Closed tabs.
• Slug looks wrong in the URL - it auto-generated from an earlier title - edit the Job Title (or slug) and re-save before publishing.