Resume Import & Parsing

Resume Import & Parsing turns raw resumes into structured candidate records without typing each field by hand. Upload one or more PDF resumes and Pitch N Hire’s AI reads each document and automatically extracts candidate information — name, contact details, skills, and experience. You then choose where the parsed candidates should go: your Talent Pool, a job application, or a list.

Where to find it

Sidebar: Talent Network → Talent Pool Action: Click + Candidate (top right of the candidate table) URL: app.pitchnhire.com/talent-pool

Overview

From the Talent Pool table, the + Candidate button opens the Add Candidates dialog, where you pick how you want to add people:

• From Spreadsheet — upload an Excel or .CSV file to add multiple candidates at once.
• Add Manually — create a candidate profile by entering details one by one.
• From Resumes (PDF) — upload resumes and automatically extract candidate information using AI.

Choose From Resumes (PDF) and click Continue. A note reminds you that you can edit or update candidate details later, so you don’t have to get everything perfect during import.

Key features

• AI extraction from PDFs — uploaded resumes are read automatically and their details mapped to candidate fields, so you don’t re-key names, emails, skills, or experience.
• Bulk import — upload a batch of resumes and add many candidates in one pass instead of one at a time.
• Choose a destination — send parsed candidates to the Talent Pool, a Job Application, or a List.
• Two-step dialog — Step 1: Select Upload Type (method + destination), then Step 2: Upload File.
• Edit later — candidate details can be updated any time after import, straight from the Talent Pool.

Step-by-step

1. Open Talent Pool from the sidebar.
2. Click + Candidate at the top right of the candidate table to open the Add Candidates dialog.
3. Select From Resumes (PDF) and click Continue.
4. On Where should this data go?, choose the destination for the parsed candidates:
   • Talent Pool — add them to your central database for future hiring & sourcing.
   • Job Application — assign them to a specific job and move them into the hiring pipeline.
   • List — assign them to a specific list and move them into the hiring pipeline. Then click Continue.
5. On Step 2: Upload File, drag your PDF resume(s) into the upload area or browse to select them.
6. The AI parses each resume and extracts the candidate’s details.
7. Finish — the new candidates appear in the destination you chose, ready to review or edit.

Tip

Cleaner source files parse more accurately. Text-based PDFs with clear section headings (Experience, Skills, Education) generally produce better extracted fields than scanned images.

Tips

Tip

Decide the destination before you upload. If these candidates are for a specific role, pick Job Application so they land directly in that job’s pipeline instead of only the Talent Pool.

Tip

You can always edit or update candidate details later from the Talent Pool, so don’t worry if the parser misses a field on an unusual resume.

Common issues & fixes

Some fields didn’t extract

Resumes with unusual formatting, multiple columns, or scanned images are harder to parse. Open the candidate from the Talent Pool and fill in the missing values manually.

I chose the wrong destination

The destination is set on the Where should this data go? step. Run the import again and pick the correct option (Talent Pool, Job Application, or List) before uploading.

Only PDFs are accepted here

The From Resumes (PDF) option is for PDF resumes. To bulk-import structured data like Excel or CSV instead, go back and choose From Spreadsheet. See Import from Spreadsheet.